South Eastern Railway

                                                                                                                                                    Office of the

                                                                                                                                 Chief Operations Manager/GRC

No. MGP52/96/Iron Ore Policy/IS,                                                                    Dated: 25^th November, 2009

The Sr. Divisional Operations Manager,

South Eastern Railway,

Chakradharpur

                    The iron ore loading in CKP division is being guided by policy letters issued from this office from time to time. In supercession to these policy letters, the following guidelines are issued to be 

         implemented with  immediate effect.

A)          Acceptance of indents.

 i)       Indents will be accepted as per Rule 201 of Chapter II of IRCA Goods Tariff (No. 41) Part 1 Volume I.

ii)      Maximum of 3 (three) indents for a particular destination per consignor will be acceptable for

       registration of indents. However, for acceptance of export indents (including WIS export indents).

       Consignees must submit valid proof of possession of plots at destination ports.

B)          Allotment process

          Odr day & non odr day

          Odr Day

          As per the provision of Preferential Traffic Order to nominate one day of the week as ODR day, Wednesday is being nominated as ODR day. On the ODR day rakes will be allotted on the basis of seniority irrespective of class  of priority subject to meeting directional requirement as explained in Para B.5 (iv)

          Non ODR days

          On non ODR days normally priority ‘C’/WIS indents will be given allotment, adhering to the sectoral programmes issued by Jt. Director/RM as well as WIS commitments. If in any siding, valid priority ‘C’/WIS indents are not available (programme exhausted/no indents situation/any other operational reason), ‘D’ priority indents will be allotted for permissible directions, as per seniority of indent at the station/siding.

B.1)  CBT & PRIORITY ‘C’

i)   The allotment of iron ore for major steel plants form their private sidings under CNT programme will be

     done from stations / sidings as per the programme given by Jt. Director/RM

ii)   Allotment of iron ore rakes under Programmed Traffic (Priority C) will be guided by the policy on

     programming on iron ore traffic under Board’s letter no. 2007/TT-III(S)/32/16, dated: 29-102007 and

     as per distribution  given Jt. Director/RM from time to time.

B.2)  Local Destinations of SER

i)       Indents for local destinations of SER will be accepted in special stock i.e. BOBS / BOY.

ii)    Separate seniority will be maintained for local destination indents at each station/siding. Indents will be

       allotted in terms of seniority at a particular station.           

iii)    Loading station/sidings will be grouped in to two sectors, namely Dangoaposi (DPS) &

       Basuan (BXF). Within each sector, sidings/stations will be rotated in a fixed pattern for allotment, as 

      detailed below.

DPS – Essel, Gx, Bil, Bjmd, J/6, Bbn, Bxpx, Byx, Djhr, Nomd, Dps, Tk, Deepak, Rml, Taurion, J/Balaji, Eiml, TK.2

BFX – Bxf, Kmpd, Rgz, Buf, Cpe, Brmp.

iv)   On the day of allotment, if priority C local indent is available in a station/siding, allotment will be made for

       Priority C indent form that station. During rotation, if there is no indent available at any particular

       station/siding the next station/siding in turn will be considered for allotment. If allotted indent at any

       station/siding is cancelled after supply, next senior most indent from the location within the local category

       will be considered for supply.

v)    Allotment for particular destination will governed by terminal unloading capacity. If a destination          

       features at  more that one siding/station, its allotment will be limited to the number of rakes, which can

       be unloaded at the destination.

vi)     Due to high WIS commitment of JRLI, one local indent will be allotted as per seniority on every ODR day.

B.3)  W I S

Allotment of iron ore rakes under WIS scheme is guided by the policy on programming of iron-ore traffic issued under Boards letter no. 2007/TT-III(s)/32/16, dated: 29-10-2007 and other relevant instructions issued from time to time.

B.4)  Non W I S Export

i)     After meeting the WIS requirements, non WIS export indents can be allotted from siding not having WIS

       indents.

ii)     For allotment of non-WIS export, loading points are grouped into 2 sectors namely DPS & BXF. Within

       each sector a rotation cycle should be followed selection of loading points and allotment will be made to 

       keep port wise commitment of smooth flow of traffic.

iii)    On ODR days, JRLI will also be included in the rotation. Senior-most indent for a particular export

        destination  will be allotted.

iv)     The distribution of rakes to be loaded from DPS and BXF will be decided depending on flow of empty

          rakes, in  consultation with HQ on day-to-day basis.

B.5)  Priority ‘D’ Domestic

i)    Allotment for loading of Priority D Domestic indents will be done on ODR day i.e. Wednesday. These

     indents are  grouped into SECR, ER, ECR & ECoR directions at every station. Senior most indent as per

     ODR in each group will be considered for allotment.

ii)     For allotment of the rakes, a fixed schedule of rotation of loading points will be followed. On ODR day

      (Wednesday), one priority ‘D’ domestic indent will be allotted from JRLI also as per seniority. Allotments

       to each station will be as per its loading capacity.

iii)   ODR allotments, which cannot be supplied on ODR day, will remain valid and will be supplied on

      subsequent  days.

iv)   Normally, on ODR days BOX N rakes for allotment will be on the following pattern: 8 for SECR,                  

     4 for ER, 2 for  ECR & 1 for ECoR, subject to terminal restrictions in force and Variation in this number will

     depend on specific   instructions of HQ to the division.

v)   Traffic offered for distance of more than 800 km will have preference over other traffic                        

       within same priority.

vi)   Allotments for various loading station/sidings will be done as per their loading capacities. Allotments will

       be regulated, if backlog is created due to delays in loading, empty availability, failures/breakdowns etc.

vii)   Allotments for priority ‘D’ should not be done on non ODR days from station/siding, where priority ‘C’/W

         I S   indents are available, except for local destinations of SER in special stock.

C)       Supply of rakes

         If the supply I planned for a particular destination and the customer has been informed, the loading should invariable by done provided there is no restriction imposed for that destination. In case a restriction has been imposed after allotment but before supply, the same will remain alive and can be loaded after the restriction is lifted.

                                                                                                        Chief Freight Transportation Manager